CENTRAL WORKSHOP REPOSITORYLiving Lifecycle File

Master Workshop Job Cards

The single source of truth collating Customer Intake, Insurance Claims, Vehicle Specs, Pre-existing Damage Inspection, Diagnostic Transcripts, Parts & Labor.

JC-2026-001INDIVIDUAL
IN PROGRESS

Toyota Hilux 2.8 GD-6 4x4 Double Cab Raider

GP 482-910118,400 km

Sipho Dlamini2026-08-25
JC-2026-002BUSINESS
STALLED

Komatsu PC200-8 Hydraulic Excavator

EXC-KOM-044,850 hrs

Gauteng Logistics & Freight (Pty) Ltd2026-08-25
JC-2026-003INSURANCE
INTAKE

Volkswagen Polo GTI 2.0 TSI DSG

GP 771-30454,200 km

Lerato Ndlovu2026-08-26
⚙

Chaile Precision Motors (Pty) Ltd

Automotive Workshop Management Software

42 Main Reef Road, Westgate, Johannesburg, 2048

Tel: +27 (0)62 426 4139 • VAT: 4980123456

OFFICIAL WORK ORDERJC-2026-001
Date In: 2026-08-25 08:15 AM
Promised: 2026-08-26 16:00
Bay: Bay 1 (Light Vehicle Ramp)
1. Customer & Account ProfileACCOUNT TYPE: INDIVIDUAL
Customer / Account HolderSipho Dlamini
+27 82 123 4567
sipho.dlamini@gauteng.co.za
14 Jan Smuts Avenue, Rosebank, Johannesburg, 2196
2. Asset & Equipment Identification
Make / Model / Year2023 Toyota Hilux 2.8 GD-6 4x4 Double Cab Raider
License Plate / Equip #GP 482-910
VIN / Chassis / Serial #AHTFZ29G400192837
Current Meter / Fuel118,400 km • Fuel: 1/2
3. Customer Complaint & Purpose of Booking
Primary Fault Reported by Customer:

"Metallic squealing sound when braking at low speed. Request 120,000km major service and full safety check."

• Brake squeal• Slight brake pedal shudder• Service interval reminder light
4. Intake Condition & Pre-Existing Damage Report
6 GPS Inspection Photos
Bodywork & Paint Scratches:Minor stone chips on front bumper and bonnet leading edge
Dents & Structural Marks:Small shopping trolley dent on rear left tailgate
Windscreen & Glass:Small star chip on passenger side (stable, no crack spread)
Loose Inventory in Asset:Spare Wheel: ✓ • Jack/Tools: ✓ • Service Book: ✓
Intake GPS Photo Evidence (Click to Zoom)

License Disc & Barcode OCR

Verified Match

Front 3/4 Corner Angle

Intake Inspection

Rear 3/4 Tailgate View

Intake Inspection

Odometer (118,400 km)

Verified Reading

Front Brake Caliper & Pad Wear

2.8mm Remaining

Engine Bay & Air Filter Box

Oil Filter Housing OK
5. Mechanic Diagnostic Notes & Voice Transcript
Assigned Technician: Sipho Mokoena (Lead Diagnostic Tech)Bay: Bay 1 (Light Vehicle Ramp)
"Front brake pads worn down to 2.8mm. Rotors are within safe manufacturer thickness tolerance (30.4mm). Replacing with Ferodo Premier ceramic pads. Standard 120,000km major lubrication service underway."
Technical Findings:

Front pads critically thin (2.8mm). Brake fluid boiling point tested at 195°C (serviceable). Engine oil dark, sump plug thread clean. Fuel filter replacement required.

6. Allocated Parts & Materials
Parts Subtotal: R 2099.25
SKU / CodeDescriptionBinQtyPrice (ZAR)Total
BRK-FER-44Ferodo Premier Front Brake Pad Set (Hilux 2.8)BIN-BRK-121R 648.00R 648.00
OIL-5W30-SYNCastrol Edge 5W-30 Full Synthetic (7.5L)LUBE-SHELF-011R 877.50R 877.50
FLT-OIL-TYOEM Genuine Toyota Oil Filter CartridgeBIN-FLT-091R 195.75R 195.75
FLT-FUEL-TYHeavy Duty Diesel Fuel Filter ElementBIN-FLT-141R 378.00R 378.00
7. Labor Operations & Time Log
Labor Subtotal: R 1625.00
Repair Task / OperationEst HoursActual HoursLabor RateSubtotal
Front Brake Pad Overhaul & Rotor De-glaze1 hrs1 hrsR 650.00/hrR 650.00
Major Lube Service (Oil, Filters, 50-point safety inspection)1.5 hrs1.5 hrsR 650.00/hrR 975.00
JOB CARD FINANCIAL SUMMARY

Parts: R 2099.25 • Labor: R 1625.00

Subtotal: R 3724.25 + 15% VAT: R 558.64
Total Estimated / Billed: R 4282.89
Official Authorization & Terms of Service:

I hereby authorize the above repair work to be executed alongside necessary parts and materials. Chaile Precision Motors employees may operate the vehicle/machine for testing, diagnostic inspection, or delivery at my risk. Standard mechanics lien applies until account is settled in full.

Customer Intake Authorization:2026-08-25 08:25 AM (Authorized in person)
Lead Mechanic QA Sign-off:2026-08-25 11:30 AM (Sipho M.)
Workshop Release / Reception:Authorized Officer
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